Three Services,
One Industry
Focus
Each Gearfin service is built for a specific segment of the automotive industry. Pick the one that matches your operation — or talk to us if your situation spans more than one.
← Back to HomeBuilt for Specific Segments, Not the Industry in General
Automotive accounting isn't one thing. A dealership group's financial reporting needs differ substantially from those of an independent service center, and both differ from a fleet operator managing 200 vehicles across a corporate transportation department.
Gearfin's three services each address one of these contexts specifically. The reporting frameworks, KPIs tracked, and monthly deliverables are built around what matters in each environment — not a generic automotive service applied uniformly across different business types.
Dealership Accounting
Full-service accounting for automotive dealerships covering new and used vehicle inventory tracking, floor plan interest management, parts and service department financials, and F&I product revenue recording. We prepare manufacturer-compliant financial statements and monthly departmental profit analyses. Includes reconciliation of factory receivables and warranty claims. Designed for single-location and multi-rooftop dealer groups.
Parts & Service Revenue Tracking
Detailed revenue and cost tracking for parts departments and service bays. We categorize revenue by service type (maintenance, repair, warranty, aftermarket), track parts inventory and margins, and reconcile technician labor hours with billed time. Monthly reports include service absorption rates and parts turn metrics. Suitable for independent repair shops, franchise service centers, and dealer service departments.
Fleet Cost Management Accounting
Financial tracking and reporting for organizations operating vehicle fleets. We account for acquisition costs, depreciation, maintenance and repair expenditures, fuel costs, insurance, and disposal proceeds on a per-vehicle and fleet-aggregate basis. Includes total cost-of-ownership calculations and replacement cycle analysis. Designed for fleet operators, leasing companies, and corporate transportation departments.
Which Service Fits Your Operation
A quick reference to help identify the right service for the financial reporting needs of your specific segment.
| Segment / Need | Dealership Accounting |
Parts & Service Tracking |
Fleet Cost Management |
|---|---|---|---|
| New/Used Vehicle Inventory | ✓ | — | — |
| Floor Plan Reconciliation | ✓ | — | — |
| OEM / Manufacturer Statements | ✓ | — | — |
| Service Revenue by Type | ✓ | ✓ | — |
| Service Absorption Rate | ✓ | ✓ | — |
| Parts Margin & Inventory Turn | ✓ | ✓ | — |
| Per-Vehicle Cost Tracking | — | — | ✓ |
| Total Cost of Ownership | — | — | ✓ |
| Replacement Cycle Analysis | — | — | ✓ |
| Monthly Investment | $3,000 | $1,800 | $2,200 |
Starting a Gearfin Engagement
The process from initial contact to first monthly close is straightforward and designed to minimize disruption to your operations.
Initial Conversation
You describe your operation and what you're currently working with for accounting. We assess whether the fit makes sense and which service applies.
Scope & Structure
We review your current chart of accounts, DMS configuration, and reporting history. Engagement scope and deliverables are confirmed in writing.
System Integration
Data connections established, account structure aligned, and reporting framework built around your service type. First close handled jointly to confirm accuracy.
Monthly Cycle
Predictable monthly close with reports delivered on schedule. Questions addressed as they arise. Scope reviewed annually.
Questions About the Services
Can I use more than one service?
Are these services month-to-month?
What DMS systems do you work with?
What's included in the monthly fee?
How long does onboarding take?
Ready to Talk Through Your Operation?
Share some details about your automotive business and what you're currently working through financially. We'll confirm which service applies and walk through how the engagement works.
Get in Touch